VIRTUAL KEYNOTE TECHNICAL REHEARSAL
Virtual Keynotes — free organiser resource
https://virtualkeynotespeakers.co.uk/resources/

Before the rehearsal
[ ] Confirm the event date, reference time zone and every delivery time.
[ ] Identify the event owner, technical operator, host and speaker contact.
[ ] Use the real platform, permissions and intended presentation method.
[ ] Confirm captions, accessible material and any interpreting arrangements.

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Sound, camera and slides
[ ] Check the speaker’s microphone, background noise and sound levels.
[ ] Check framing, lighting and connection stability.
[ ] View slides on a representative attendee device; check text size and contrast.
[ ] Describe important visual information aloud and check captions.
[ ] Test sound from any video or other media.

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Audience and handovers
[ ] Rehearse the introduction, speaker handover and closing.
[ ] Test the question channel and who can see participant contributions.
[ ] Check room audio and local-host responsibilities for connected venues.
[ ] Confirm the timing signal and when the final question is called.

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Fallback and recording
[ ] Agree a private backup contact route.
[ ] Confirm what the host will do during a speaker disconnection.
[ ] Test any approved backup media and identify who launches it.
[ ] Confirm recording permission, what is captured and the replay owner.
[ ] Check that the recording and transcript plan matches agreed permissions.

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Go / no-go review
[ ] List unresolved issues, owners and deadlines.
[ ] Confirm which issues prevent the event proceeding as planned.
[ ] Share the final running order and contact plan with the delivery team.

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Event and rehearsal date
Event name, rehearsal date and time zone.

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Open issues and owners
Issue; responsible person; deadline; retest result.

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Fallback plan and decision
Who decides whether to proceed, what the audience hears, and how the event team contacts each other.

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